We are committed to protecting your privacy and maintaining the security of any personal information received from you. The purpose of this statement is to explain to you what personal information we collect and how we may use it.
Who we are
Your personal information such as contact details will be held securely by Just One Ocean. Your personal information will be shared with the University of Portsmouth to contact you about survey results, surveys being conducted in your area and newsletters about the Big Microplastic Survey project.
Your Survey Data and Images
The data you have collected will be stored securely at the School of Environmental and Earth Sciences and made available to researchers for research purposes. Survey data will be made available as open source data via a Geographical Information System database that is currently under development.
Why we collect your personal data
Your survey data and the geolocation will appear on our data map when you submit data. It will be linked to your survey reference number but will not be linked to your personal data.
We will use your personal data to contact you if we need verify any scientific research that you submit and send you communications .
We will not, under any circumstances, share your data with anyone for marketing purposes and you will not receive offers from other companies or organisations as a result of giving your details to us. We do not sell, rent or exchange your personal information with any third party for commercial reasons. By submitting your data on the site, you are saying that: (a) the content is yours, and (b) you agree that the content can be used by this project, and (c) you agree that your survey data can be made publicly available for wider use.
Legal basis for data processing
We may need to share limited information with our service providers who help us to prepare and send you our communications e.g. Mail Chimp. However, we will not allow these organisations to use your data for their own purposes and will take care to ensure that they keep your data secure. We have a legal duty to ensure that we hold up-to-date information about our supporters (e.g. if you move house, we have a duty to remove your old address). From time to time we will ask a trusted third party to cleanse the data that we have for our supporters. This means that our trusted supplier will use records that are in the public domain such as the Postcode Address File to remove out of date information.
Purpose of data processing
By registering with us, you are automatically opting in to receiving communications from Just One Ocean, the University of Portsmouth and the Big Microplastic Survey. You will be offered the option to opt-out in every communication that you receive.
How long we’ll hold the data for
We will hold your personal data and related scientific data for as long as is necessary for data processing and analysis. If you request to stop receiving communications, we will retain your scientific data, but remove your personal data. If you wish us to remove your personal data for any reason you may do so at firstname.lastname@example.org
If you choose to continue to receive communications from us such as e-newsletters, you may continue to hear from us even after your survey data has been processed. By working with trusted email services we will remove subscribers who have not opened our emails, clicked any links in the email or responded at all within the previous two years. As long as we continue to send out mailings, we will review our lists in this way on an annual basis. You may opt-out of receiving future mailings at any point before this time elapses.
We believe in taking action to protect our natural world underpinned by science. For volunteers who take part in our projects and submit data, we must retain some information associated with their scientific research in order to verify the accuracy of the data, scientific integrity and future investigations. In all cases where personal information or geographic location is not vital to the research we will remove the associated information, however we may still need to retain a unique identifier so that we can trace your data in future.
Individuals’ rights – including how to withdraw consent
Update your information or unsubscribe
We believe that we can only save our natural world by working together. We understand that it is important to our supporters that we stay in touch with them. If your information changes, or you no longer desire our service, you may contact us using our details provided above. Or you can simply unsubscribe in our email communications.
How to make a subject access request
If you would like to request all the information about you that we hold for The big Microplastic Survey project, please contact us at email@example.com
Please provide your full name and survey references numbers that you have undertaken. We will process your request within 30 calendar days. In the case that we need further information from you to be sure of your identity (for example if you have the same name as someone else that we hold information about) we could take up to 40 days from the day that the identity is verified.
How to make an enquiry or complaint
Notification of changes
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Types of cookies
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How to control or delete cookies
We may collect information about your computer or mobile device, including (where available) your IP address, operating system, log in times and browser type. We use this information to better understand how visitors use our site and for internal reporting purposes.